Interested in finding out how you can help?
Please reach out to us:
General email: volunteers@westhillsoftball.ca
Shireen Bond (President) president@westhillsoftball.ca
HELP WANTED!!!
Interested in these roles?
Reach out to us right now!
Your WHS Board Volunteers 2025-2026 Season
WHS President
Shireen Bond
The President provides leadership to the WHS Board of Directors and ensures adherence to bylaws. This role oversees all WHS operations, roles, and committees, while setting the overall vision and mission for the Association. The President represents WHS at Calgary Minor Softball and Softball Alberta meetings, leads initiatives with partner associations, and manages disciplinary matters or escalations to governing bodies. Additional responsibilities include informing and chairing Board agendas, moderating meetings as required, and overseeing branding and logo considerations.
VP Governance & Appeals
Jen Klassen
Attends Board meetings to ensure quorum, record minutes, and track motions. This role oversees governance by reviewing WHS bylaws, standards, and policies annually or as required, while maintaining familiarity with Calgary Minor Softball and Softball Alberta bylaws. Responsibilities also include managing association certification, overseeing insurance and liability considerations, and advising the Appeals Officer in conflict resolution. The time commitment may increase during the playing season if significant matters arise.
VP Administration and Communications
Julie Inch
Manages pre-season communications, with the busiest period from January to March. This role serves as the primary contact for inquiries, directing them to the appropriate Board member and ensuring timely follow-up. Additional responsibilities include sending email communications to parents and community members and keeping the website information accurate and up to date.
VP Finance & Treasurer
jocelyn Lalonde
Manages all financial operations of WHS, including preparing the annual budget, quarterly financial statements, and year-end reconciliations. This role oversees financial administration such as processing invoices, managing the WHS bank account, and coordinating signatory authorizations. Additional responsibilities include submitting annual returns to Calgary Minor Softball and coordinating external financial reviews or audits of WHS books as required.
VP Development
Ryan Puffalt
Leads the design and delivery of supplemental programs for players and coaches. This role requires heavier commitment during August–November and March–April for development clinics, with limited in-season responsibilities. Key duties include assigning coaches or hiring instructors for off-season training programs and coordinating with the Vice President, Facilities and Equipment, to secure facilities and necessary equipment.
VP Registration
Erin Hutchinson
Manages all registration activities, with the heaviest time commitment from January to March during registration and roster submission. This role ensures team rosters are accurate, complete, and submitted to Calgary Minor Fastpitch by required deadlines, and oversees timely responses to association emails throughout the year.
VP Equipment & Field Maintenance
Ryan Jorden
Manages all aspects of equipment and field support, with the busiest periods during the off-season and in preparation for the regular season. Responsibilities include coordinating with the Vice Presidents of Development and Evaluations to meet equipment needs, overseeing inventory, and proposing equipment orders and budgets for Board approval. This role also manages the Sentinel Storage arrangement, organizes the distribution and collection of the team equipment, coordinates porta-potties, and arranges the annual used equipment swap meet. Additional duties include supporting CMSA with Fall Ball equipment requests.
VP Facilities
Manages all facility-related needs for WHS. Key responsibilities include coordinating with the Vice Presidents of Operations and Evaluations to develop evaluation schedules, advising on facility rules and regulations, and working with the Vice President of Development to book facilities for off-season and pre-season programs.
VP Operations and Evaluations
Oversees the evaluation process for all age groups, with the heaviest workload from December to March. Key responsibilities include assigning players to evaluation groups, ensuring the accuracy of evaluation inputs and results, and guiding Age Group Coordinators. This role also works with the President and Age Group Coordinators to form teams in alignment with Calgary Minor Softball guidelines.
VP Tournaments
Brian Antaya
Oversees all tournament planning and coordination for WHS, with the heaviest workload occurring from May to June. This role manages the Hits and Spits Tournament, including delegation to the tournament committee and coordination of Division 2 and 3 events based on prior formats. The Vice President also plans the Division 1 tournament—typically held on Father’s Day weekend for U13, U15, and High School divisions—and coordinates pre-season tournament registrations across all age groups and divisions.
VP Umpires, Junior, Coaches & Scholarships
Lisa Hardy
Oversees programs that strengthen coaching, umpiring, and player development within WHS. Responsibilities include implementing a WHS umpire strategy to ensure teams are supported by qualified parent or junior umpires, organizing the annual Parent Umpire Clinic, and maintaining a list of junior coaches to allocate across teams with clear expectations of involvement. This role also leads the launch and administration of the WHS Scholarship Program, including its structure, qualifications, sponsorship, and review process.
VP Learn to Play & Field and Facilities
Rafael Ford
The Vice President, Learn to Play manages all aspects of the U7 program. Key responsibilities include overseeing registration communication, forming teams, and assigning coaches. This role coordinates Opening Weekend festivities, ensures jerseys and equipment are distributed to U7 teams, and organizes the season wrap-up event.
VP at large
Kevin Church
- Fills in, shares, or relieves president in all roles above as required
- Provides additional decision-making support for association
- Assists with special projects as needed
- Co-Signing Authority for cheques & league bank account
- Attends monthly board meetings within WHS
- Prepares agenda and records minutes from monthly Association
Interested in these roles?
Reach out to us right now!
WHS NON-BOARD ROLES
Appeals Officer
Kavanagh Mannas
The Appeals Officer serves as the primary contact for in-season conflicts involving players, parents, coaches, and umpires. This role responds to concerns from WHS coaches and parents and works with WHS coaches and Calgary Minor Softball to resolve conflict issues.
Social Media Coordinator
Current: melissa Ward
- Content Creation: Design and post engaging content, such as game highlights, player spotlights, team updates, and behind-the-scenes moments.
Volunteer Bond Coordinator
Melanie Paterniti
- Oversees the collection, tracking, and fulfillment of volunteer bond requirements, ensuring that families meet their volunteer obligations or manage bond fees accordingly.
Volunteer Bond Coordinator
Current: Jocelyn Lalonde
- Organizes the Volunteer Bond program for WHS
- Oversees additional volunteers associated with the program
- Ensures communication to/from each team regarding volunteers
- Interacts & helps recruit potential parent volunteers
- Provides support to volunteers as necessary
director of Coach Development
Cory McLean
- Focus on supporting and improving coaching effectiveness across the program.
- Provide coaches with tools, resources, and materials to enhance practice planning, game strategy, and player engagement.
- Offer guidance and feedback to coaches, helping them develop their skills and address specific coaching challenges.
Jersey Coordinator
Current: Cathy Antaya (Outgoing ... successor required)
- Responsible for signing in/out of jersey sets for the season
- Responsible for organizing of damaged jerseys
- Responsible for ordering new jerseys as required
director of player Development
Chelsie Henry
- Focus on enhancing player skills and growth across all levels of the program.
- Design and implement training programs focused on core softball skills, including hitting, pitching, fielding, and base running.
Apparel & Webstore Coordinator
Current: Vacant
- Responsible for WHS team wear in terms of design and orders
- Responsible of sourcing vendors for team wear and additional Association items
- Responsible to work with vendor for Webstore development & products
WHS Tournament Director (& Planning Committee)
Current: Brian Antaya (Planning Committee being developed)
- Organize planning committee meetings
- Defines budget & parameters for tournament
- Determines roles & assigns volunteers
- Determine a GO or NO GO decision
- Others roles to be determined
Development & Training Programs
Current: Vacant (2023: Brian Antaya / Rory Brownell)
- Help design and setup off-season programs including pitching clinics
- Assign coaches or find instructors for off-season training programs
- Assists with off-season training session
- Ensures equipment required for sessions is available
Website Coordinator
Current: Vadim Kazakov
- Responsible for development and design of the WHS website
- Responsible for communications on website (in conjunction with President & VP)
Social Media Coordinator
Current: Erin Siegers (outgoing.. Successor required)
- Responsible for posting content on WHS Facebook & Instagram accounts
- Setup marketing campaigns during registrations
- Interacts with Communications prime & website coordinator to ensure consistency of message
Age Category Chairs
Current: 2024 TBD
(2023 - HS = Jennifer Kirby; U15 = Brian Antaya; U13 = Rory Brownell; U11 = Kevin Church; U9 = n/a)
- 2024 - Requires more active involvement with each of the teams at age category, attending multiple games & practices to build strong interlock with each of the teams
- Aids communication with specific age group parents & coaches
- Prime contact for coaches & team managers
- Communicates with president as needed
- Can visit teams on game days or practices to provide support to coaches & managers as needed
Photo Day Coordinator
Current: Amanda Saigeon
- Responsible for booking photographers and venue for pictures
- Responsible for setting up booking system for teams for pictures
- Works with assistants to organize and run picture day event
- Organizes and arranges pictures for distribution to the team
Interested in these roles?
Reach out to us right now!
Thank you to ALL our volunteers. We could not do it without all of you.
“Play, compete, learn, and have fun!”
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