Interested in finding out how you can help?
Please reach out to us:
General email: volunteers@westhillsoftball.ca
Shireen Bond (President) president@westhillsoftball.ca
HELP WANTED!!!
Interested in these roles?
Reach out to us right now!
Website Coordinator (Webmaster)
Time commitment: 2 to 4 hours per month
- Responsible for development and design of the WHS website
- Responsible for communications on website (in conjunction with President & VP)
Social Media Coordinator
Time Commitment: 2 to 4 hours per month
- Content Creation: Design and post engaging content, such as game highlights, player spotlights, team updates, and behind-the-scenes moments.
Director of Coach Development
Time Commitment: 2 to 5 hours per month
- Leads the support and advancement of WHS coaches. Key responsibilities include developing online coaching resources, hosting in-person and virtual training sessions, and coordinating external training opportunities such as Level I and II courses and Women in Sport initiatives. This role also provides ongoing coach support through a mentorship program, manages junior coach recruitment and development, and conducts coach evaluations via year-end surveys. The Director prepares recommendations for coaching positions ahead of the AGM.
Director of Player Development
Time Commitment: 2 to 5 hours per month
- Designs and oversees programs to support player growth and skill advancement. Responsibilities include organizing off-season clinics, rustbuster sessions, and introductory softball programs, as well as coordinating the Learn to Play program. This role also develops mid-season supplemental clinics, with a primary focus on pitching development.
Off-Season Clinics Coordinator / Administration Support
Time Commitment: 15 hours per season
Assistant Register
Time Commitment: 5 to 15 hours per month
Term: 2 years
- Supports registration activities by ensuring parents complete the Respect in Sport (RIS) requirement and verifying that coaches have valid RIS, police checks, and coaching certifications. This role also assists the WHS Administrator with TeamSnap functions, including reimbursements, rosters, and schedules.
Equipment Coordinators
Time Commitment: 10 to 20 hours per month
Term: 2 years
- Support equipment operations through management, storage, and acquisition. Their responsibilities include allocating, distributing, and collecting equipment for WHS teams, as well as overseeing field lockboxes by restocking, replacing, and maintaining inventories.
Field Schedulers
Time Commitment: 5 to 10 hours per month (Pre-Season March/April)
- Oversees scheduling and allocation of facilities and fields for WHS. Responsibilities include securing indoor facilities for off-season programs and evaluations, allocating fields for practices and games, and serving as the WHS contact for City of Calgary permit renewals and bookings.
Playoff Field Schedulers
Time Commitment: 5 to 10 hours per month (June-July)
- Coordinate with Calgary Minor Softball to secure fields for City Playoffs. They ensure playoff field allocations are completed and communicated promptly to teams and CMSA.
Evaluations Age Group Coordinators
Time Commitment: 20 hours per season
In Season Age Group Coordinators
Time Commitment: 7 hours per season
Evaluations Administrator / Communications Coordinator
Time Commitment: 20 hours per season
Volunteer Bond Coordinator
Time Commitment: 2 to 4 hours per month
- Helps organizes the Volunteer Bond program for WHS
- Oversees additional volunteers associated with the program
- Ensures communication to/from each team regarding volunteers
- Interacts & helps recruit potential parent volunteers
- Provides support to volunteers as necessary
Picture Day Coordinators
Time Commitment: 8 hours per season
- Responsible for booking photographers and venue for pictures
- Responsible for setting up booking system for teams for pictures
- Works with assistants to organize and run picture day event
- Organizes and arranges pictures for distribution to the team
Jersey Coordinator
Time Commitment: 8 hours per season
- Responsible for signing in/out of jersey sets for the season
- Responsible for organizing of damaged jerseys
- Responsible for ordering new jerseys as required
WHS Tournament Director (& Planning Committee)
Time Commitment: 20 hours per season
- Organize planning committee meetings
- Defines budget & parameters for tournament
- Determines roles & assigns volunteers
- Determine a GO or NO GO decision
- Others roles to be determined
Umpire Coordinator
Time Commitment: 20 hours per season
Thank you to ALL our volunteers. We could not do it without all of you.
“Play, compete, learn, and have fun!”
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